Microsoft wants Office 2016 to be the last office productivity suite you will ever need. For years we've been promised wonderful benefits from cloud computing, and Microsoft Office 2016 is trying to deliver on those promises. Here are 10 things you should know about how it plans to make that happen.
10 ways Microsoft Office 2016 could improve your productivity
- Real-Time Co-Authering
Although Co-authoring isn't a new feature, with Office 2016 this collaboration can now take place in real time. This means you will be able to see what your co-workers are doing in a Word document or PowerPoint presentation as they do it—and likewise they will be able to see what you are doing. It won't even matter where you are or what device you are using.
- OneNote Notebook Sharing
OneNote is considered to be one of the most useful applications available in Microsoft Office. Office 2016 allows you to share a OneNote notebook with as many people as you want. And because OneNote works with text, images, worksheets, emails, and just about any other document type you can think of, it can be a great central resource for a team working on a project. If you’d like to more information on how this feature could benefit you, give one of our technicians a call.
- Simplified Document Sharing
By adding a share button to the upper-right corner of your Office apps, Office 2016 has simplified the sharing of documents. Clicking that button will give you one-click access to share your document with anyone in your contacts list. You don't even have to leave the document to do it. That does sound pretty simple.
- Smart Attachments
In previous versions of Office, adding attachments to an email required you to navigate to the location where the document was stored. You can still do that in Office 2016, but if the document in question was one you worked on recently, it will now show up in a list of shareable documents right there in Outlook. Essentially, Office 2016 keeps a universal recently worked on list for you.
- Clutter for Outlook
Like most of us, you probably get a ton of email every day. Wading through the Outlook inbox to prioritise each email takes time and hampers your ability to be productive. Office 2016 adds a new category to your inbox, called Clutter. You can designate certain emails as low priority and they, and future similar emails, will be deposited automatically into a Clutter folder in Outlook. So now you have four categories for email: important, clutter, junk, and delete.
- Better Version History
Collaboration and creativity can be a messy process, with shared documents changing drastically over time. So another awesome feature that Office 2016 has included is a better version history. To help eliminate potentially lost ideas office 2016 keeps past versions of documents and makes them available directly from Office applications under the History section of the File menu.
- New Chart Types in Excel
The ability to picture data with an Excel chart has always been a welcome and powerful capability. Office 2016 adds several new chart types to the templates list, including Waterfall, which is great chart if you like to track the stock market. Other new chart types include Treemap, Pareto, Histogram, Box and Whisker, and Sunburst.
- Power BI
Power BI, a powerful analytics tool, now comes bundled with your Office 365 subscription. Between the release of Office 2013 and Office 2016, Microsoft spent a great amount of time and capital acquiring technologies that shore up its business intelligence and analytical applications. Knowing every little detail about how your business is running is essential information, and Power BI can bring it all together for you.
Delve is another new tool that comes with an Office 365 subscription. It is another recently worked on list, only this version of the list is stored in the cloud—so you can access it from anywhere with any device using the Office 365 Portal. The best way to describe Delve is as a central location that gives you access to everything you have created, shared, or collaborated on using Office 2016.
- Purchase Choices
Office 2016 is generally available only as a subscription. Even if you buy a boxed version of Office 2016, you are buying access to an annual subscription, with one exception. If you purchase the Office Home & Student 2016 box, you pay a one-time fee of $149.99 for just the basic Office apps.
For value for money the best way to purchase Microsoft Office 2016 is a subscription to Office 365, which includes Office 2016 plus all the cloud services. Businesses should be looking at one of the Office 365 for Business subscriptions. It is also going to be your best deal.
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